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Managing workflows

The Workflows page is where you find, organise and look after every workflow in your workspace. Open it from Workflows in the left sidebar.

The Workflows page in grid view: the tab bar (All Workflows, Active, Inactive, Templates, Archive), search, sort, view and new-folder buttons, the Create Workflow split button, three folders and workflow cards.The Workflows page in grid view: the tab bar (All Workflows, Active, Inactive, Templates, Archive), search, sort, view and new-folder buttons, the Create Workflow split button, three folders and workflow cards.

What this section covers

Page Read it when you want to
Folders Group workflows, rename or colour a folder, move workflows between folders
Archive and restore Remove a workflow, bring one back, or delete one for good
Import and export Move a workflow between workspaces or instances, or bring one in from n8n
Versions and activation Understand which version of a workflow runs, and switch it

The Workflows page

The page shows the workflows in your current workspace. Switch workspace and the list changes with it.

Tabs

Tab Shows
All Workflows Every workflow that is not archived
Active Workflows with an active version. Their triggers are live.
Inactive Everything that is not active: drafts and deactivated workflows
Templates A placeholder today. It shows "Templates coming soon".
Archive Archived workflows, kept for 30 days. See Archive and restore.

Search, sort and view

  • Search matches the workflow name, description and tags.
  • Sort by offers Last Updated, Name and Date Created.
  • The view toggle switches between a grid of cards and a list.

Workflow cards

Each card shows the workflow name, its status, when it last ran, and who last edited it and when. Click a card to open it in the editor.

The card menu

Open the ⋯ menu on a card for these actions:

Action What it does
Edit Opens the workflow in the editor
Share Copies a link to the workflow. Only people with access to the workspace can open it.
Duplicate Creates a copy in the same workspace
Move to folder Moves the workflow into a folder, or back to the top level. See Folders.
Export JSON Downloads the workflow as a JSON file. See Import and export.
Information Shows who created the workflow, when it was created and last edited, its last run, its status and its workflow ID. Copy details puts all of it on your clipboard.
Archive / Delete Both move the workflow to the Archive. See Archive and restore.

In the Archive tab the menu changes to Restore and Delete Permanently.

A workflow card's menu open, showing Edit, Share, Duplicate, Move to folder, Export JSON, Information, Archive and Delete.A workflow card's menu open, showing Edit, Share, Duplicate, Move to folder, Export JSON, Information, Archive and Delete.

Creating a workflow

Click Create Workflow. The arrow beside it opens two options:

Tips

  • The workflow ID is in Information. You need it to run a workflow from the Flero API. It is also the last part of the editor URL.
  • Status follows activation. A workflow shows as Active once one of its versions is active. See Versions and activation.

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